Apps

iPhone

The list#

One flowing list with light group labels per status. Tap a label to collapse the group, or its + to add a task straight into that status.

• Tap the circle — completes an open task, accepts a draft, reopens a done one. A glass toast slides up from the bottom with Undo for four seconds.
• Tap the row — opens the task editor.
• Swipe right — Done (or back to Todo, on a done task).
• Swipe left — Delete, plus Accept on a draft or Backlog on anything else.
• Long-press a row — a menu with every status, and Delete.
• Long-press and drag — reorder. Dropping a task under another group's label changes its status.
• Pull down — refresh.

Reordering by hand is available when the filter is grouped and sorted manually; a filter that sorts by due date or priority orders itself.

The filter bar#

Under the title sit the filter pills — Active, Backlog, All and any filter you have made, in the order you chose. Opening a list lands on the first filter in that order, so the view you want first is a matter of dragging it to the top in Settings. Tap a pill and the list stays there.

See Filters to build your own.

Search#

The magnifying glass in the toolbar. The field takes the filter bar's place and the list shows every match in the current list, whatever its status and whichever filter is selected — titles and notes both count, open work comes before done, and the most recently touched is first. Cancel brings the bar back.

The sidebar, and switching lists fast#

The leading toolbar button — or a swipe in from the left edge — opens a floating drawer: Tasks (everything), Notifications, Analytics, every project with its count of open work, + to add a project, and your account (Settings, Agents, sign out).

Faster, once you know it: press and hold the list's title ("Tasks", or the project's name) and a menu comes up with Tasks and every project, the current one checked — and the view, Compact or Clean. One gesture instead of three.

Select several tasks#

⋯ → Select Tasks, or Select in a task's long-press menu (which starts with that task picked). Circles become checkmarks and a bar along the bottom changes every selected task at once: Status, Project, Due (today, tomorrow, next week, a date, or cleared), Priority, or Delete.

Whatever one action touched, one Undo in the toast takes back. Select All takes what is on screen; changing the filter or the search drops anything no longer shown. Done leaves without changing anything. Swipes, dragging and the long-press menu wait until you are out.

Compact or Clean#

Where: iPhone → Settings → Appearance, or press and hold the list's title → View.

• Compact (the default) — everything on one line, the most tasks on screen.
• Clean — the title leads and priority, project, due date and marks sit under it in one muted line; larger type, more space between rows, and a roomier task editor.

The choice is kept on that iPhone, not synced. The Mac has one look.

Quick add#

The + button opens a small sheet: a title, the property chips, return to save. Adding from inside a project — or from a filter pinned to a single project — pre-fills that project. Adding from a group's + gives the task that group's status.

The due date starts on today, unless the filter you are looking at asks for another day: a filter for tomorrow dates the task tomorrow, and one for tasks with no date — or for overdue ones — leaves it undated, as does adding straight into Backlog. Clear or change it on the chip like any other.

The task editor#

Everything about one task, saving as you type:

• Title, multi-line if it needs to be.
• Property chips — status, priority, project, due date, remind, repeat, blocked by. Each opens a small menu; each can be cleared. The remind chip carries the quick times, a picker for an exact one, and the choice between an ordinary reminder and an urgent alarm — which turns the chip red.
• Notes — rendered by default; tap to edit. Line breaks survive exactly as typed, - bullets and 1. lists render (and continue when you press return), and links are tappable. See Notes formatting.
• Attachments — Add link pastes one; Attach file takes a photo or video from the library, or anything from Files. An upload shows as a row that fills while the file is compressed and sent. Long-press an attachment to copy the link, share it or remove it.
• Blocks — the tasks waiting on this one.
• Suggested by — which assistant proposed it, when it came from an agent.
• Delegate to AI — send this task to one of your routes — a webhook, or Claude Code / Codex on your Mac. Once sent, the task shows Delegated to … while the agent works, and the action becomes Follow up. With Schedule delegate on, the same button can also give it a time.
• Copy prompt — the toolbar button; see Hand a task to a model.
• Delete task.